Version 12 – June 2021
Our Compliance Guide provides a quick reference and highlights the regulation responsibilities required of certified stakeholders. It provides an overview of the various program partners or players, such as RMC, UNEP and enforcement contacts.
If you see anything we’ve missed, or anything that needs clarification, please send us your feedback to firstname.lastname@example.org
Only Certified technicians who hold a valid certification card may purchase regulated refrigerants and parts along with companies in Manitoba that hold a Secondary Distributor permit. Wholesalers and anyone selling regulated products must see/record the certification number or SD Permit number of each regulated item they are selling. Penalties for not doing so are up to $500,000 on a first offence.
The Regulation states how products must be handled and everything in terms of timelines, permits and training. It can be seen below:
After you have successfully completed the MOPIA certification training, you are now required to pay an annual renewal fee every June 1st.
You can do so by cheque, cash (in office) or by simply calling MOPIA reception directly at (204) 338-2222, or by visiting our Compliance page and paying it electronically.
As a certified service technician you are now responsible for renewing your certification by June 1st of every year. Technicians must also mail, fax or email copies of their record datasheets annually by February 1st. These records should include the use of regulated substances for the period of January 1st to December 1st. In regards to leaks, the technician is responsible for the reporting of leaks both in their annual services records, but also if over 22 lbs. to Manitoba Sustainable Development immediately.
Compliance on the Manitoba ODS and Other Halocarbons Regulation, including enforcement is carried out by Manitoba’s Environment Officers with Manitoba Conservation and Climate.
If you have an ODP or ODS certification card issued from HRAI Canada, you qualify for a Manitoba certification card by contacting MOPIA directly. If you do not have another provinces certification, you will have to take Manitoba ODS certification training. See more on our Training page.
Visit MOPIA’s website and the various links throughout. The United Nations Ozone Secretariat (UNEP) and other government sources have extensive information, (i.e NASA, NOAA).
Hydrocarbon refrigerants may be used only after a system has the regulated refrigerant safely recovered. Adding a hydrocarbon (or other) type of refrigerant into a system that contains a regulated substances is creating a cocktail or mixture of refrigerants and is not permitted. Also refer to the orignal equipment manufacturers specifications as some systems may not work as effectively and/or damage the equipment when a different type of refrigerant is added. Extreme caution and knowledge is the best practice.
No, topping-up any regulated refrigerant (as per MR 103/94 – HCFC, HFC, etc.) is never permitted. A leak test is required before adding any refrigerant. Refer to Manitoba’s approved leak test procedure in our compliance guide.
The reason being releasing refrigerant(s) into the atmosphere may be harmful to the ozone layer, climate system or have other environmental impacts.
Halon Working Group
Manitoba’s Halon Working Group was first established in April, 1994. An education certification sub committee successfully oversaw and developed Canada’s first halon environmental training course as part of MOPIA’s commitment to meet the certification training requirements as per the ODS regulation. The working group also successfully recommended changes to the Manitoba Fire Code to complement and harmonize provincial legislation.
MOPIA actively participates on the National Halon Round Table, a federal government sponsored working group of industry representatives. Since provincial governments are not participants at the Round Table meetings, MOPIA provides the leadership and voice of concerns for Manitobans.
MOPIA has produced a short municipal bulletin, which provides suggested or best practices for proper management of halocarbon containing appliances (i.e. refrigerators with chlorofluorocarons [CFCs] or alternative substances). The main focus of this bulletin is to assist and educate municipalities within Manitoba towards the proper recovery of refrigerant (Freon) from discarded appliances. In addition, it may also help to establish certain aspects of a municipal management strategy including estimating the appliance waste stream in a community; facilitating partnerships between municipal councils and certified refrigerant contractors; and helping with the promotion of a municipal halocarbon recovery program.
Residents are reminded to check with their municipal officials regarding policies towards disposing of unwanted appliances containing refrigerants – as requirements differ between jurisdictions. Municipal officials are also reminded that refrigerants must be recovered prior to an appliance being recycled or crushed. Please contact MOPIA for a list of reputable certified contractors near you.
Chillers containing CFC’s are required by law to be registered with MOPIA. Upon registration with MOPIA the chiller will be issued a working permit, which allows certified technicians to perform work on the Chiller.
This permit enables MOPIA to track the number of operational, converted, and decommissioned chillers in the province. This information also gives MOPIA a representation of how much CFC refrigerant is in use in the province.
To register a chiller, complete the application on the Forms page, and return it to MOPIA.
Fixed Fire Extinguishing Systems
Any FFE system is required by law to be registered with MOPIA. Upon registration, the FFE system will be issued a permit. These permits allow MOPIA to track halon use within the province.
To register a FFE, complete the application on the Forms page, and return it to MOPIA.
Nine Manitoba hospitals (seven Winnipeg and two rural) were monitored in their transition away from 12/88 ethylene oxide. Through the support of the Urban Shared Services Corporation, 100% Ethylene Oxide was the alternative of choice for past ODS sterilant practices.
More information to come
One key element is the Proper Leak Testing Procedure.
You must eliminate the practice of venting any regulated refrigerant. In addition, it is mandatory to leak test by not adding any regulated refrigerant(s), including all ozone depleting and most climate change designated refrigerants (see Manitoba Ozone Depleting Substances and Other Halocarbon Regulation – MR 103/94 for the designated list). It is common industry standard to use nitrogen and/or soap & water. Other methods are acceptable (see below).
Please note that it is also good practice to recover un-regulated refrigerants. Some of these substances are potentially harmful as greenhouse gases and/or may be harmful to human health or the environment.
Separate recovery units are required to contain different refrigerants. Cross contamination of refrigerant gases may cause air conditioning equipment damage if it is replaced in a unit. Mixing of refrigerants is contrary to the Regulation.
Under the Manitoba Regulation 103/94, no person shall recharge or top-up equipment that contains an ozone depleting substance (ODS) unless the person first conducts a leak test and repairs the identified leak permanently. Technicians may choose one or more of the following leak test methods to ensure a units system is/will work effectively after any ODS is added following the system’s repair. The following is the prescribed leak test procedure and list of acceptable leak testing methods recognized by Manitoba Environment. They are subject to change.
There are many different techniques for leak testing, with varying degrees of accuracy depending on the system being tested. The following guidelines are acceptable procedure for leak testing on various stationary refrigeration and air conditioning systems.
The following techniques have been identified by MOPIA and are acceptable by the Minister of Conservation. The most appropriate leak test method for the circumstance should be chosen and performed by a Manitoba certified individual (“trained service technician”). The completing of a leak test is not a guarantee against leaks in the future, and therefore is not meant to replace any existing preventative maintenance program.
1. Electronic leak detection
2. Halide flame leak detection
3. Soap and bubble test
4. Ultrasonic leak detection
5. Fluorescent dye leak detection
6. Standing Vacuum test
7. Standing nitrogen pressure test
Note: Any additional leak testing technologies that are developed and find acceptance within the refrigeration and air conditioning industry may become acceptable and added to these guidelines. They must first be approved by the Minister of Conservation. It is recommended that you periodically check with MOPIA for the latest list of acceptable leak test procedures.
Refrigerant Management Canada (RMC) in partnership with various refrigerant manufacturers and wholesalers are engaged in the safe disposal of certain surplus refrigerants (i.e. CFC’s, HCFC’s) in Canada, including Manitoba.
Visit RMC’s website for details at:
Check out Manitoba’s WasteWise website for eco-depot locations, compost information, recycling directory, and solid waste sites close to you, or sorted by municipal boundaries!
All compliance related penalties are defined under the Manitoba Ozone Depleting Substances Act and you will see they can be significant for persons contravening the Regulation.
Manitoba Conservations’ Environment Officers enforce the Regulation. Any tips or non-compliance or any concerns with enforcement should be directed to your local office of Manitoba Conservation – we plan on listing these contacts here soon.
In addition, any compliance related concern at Federal facilities should be directed to Environment Canada’s Environment Officers.